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Terms of Service

Last updated: April 3, 2026

Please read these Terms of Service ("Terms") carefully before using the SwarmHire platform and services (the "Service"). These Terms constitute a legally binding agreement between you and SwarmHire ("SwarmHire," "we," "us," or "our"). By creating an account or using the Service, you agree to be bound by these Terms and our Privacy Policy.

1. Acceptance of Terms

By accessing or using the Service, you represent that you have read, understood, and agree to be bound by these Terms. If you do not agree, do not use the Service.

We may update these Terms at any time. Material changes will be communicated via email or a prominent notice in the Service. Continued use after the effective date of changes constitutes acceptance of the revised Terms.

2. Eligibility

You must be at least 13 years old to use the Service. If you are between 13 and 18 years old, you may only use the Service with the consent of a parent or legal guardian, who agrees to be bound by these Terms on your behalf.

By using the Service, you represent that:

  • You are at least 13 years of age.
  • You have the legal capacity to enter into a binding agreement.
  • Your use of the Service complies with all applicable laws and regulations in your jurisdiction.

3. Account Registration and Security

To access most features, you must register for an account. You agree to:

  • Provide accurate, current, and complete information during registration.
  • Keep your login credentials confidential and not share them with any third party.
  • Notify us immediately at swarmhire@gmail.com if you suspect unauthorized access to your account.
  • Accept responsibility for all activity that occurs under your account.

We reserve the right to suspend or terminate accounts that contain inaccurate information or that we believe have been compromised.

4. Description of the Service

SwarmHire is a job-search platform that provides:

  • A resume vault for storing and managing multiple resumes.
  • AI-powered cover letter generation and refinement.
  • Job application tracking and management.
  • Job discovery and matching via Hirebase, plus jobs you add yourself.
  • Resume analysis and scoring.
  • Profile import from LinkedIn and personal websites.

The Service is provided for personal, non-commercial use by individual job seekers. Use by staffing agencies, recruiters, or automated systems acting on behalf of third parties is prohibited without our written consent.

5. Acceptable Use

You agree not to use the Service to:

  • Violate any applicable law, regulation, or third-party right.
  • Submit false, misleading, or fraudulent information, including fake resumes or application materials.
  • Attempt to gain unauthorized access to any part of the Service, its systems, or other users' accounts.
  • Use automated tools (bots, scrapers, crawlers) to access or extract data from the Service, except as expressly permitted by us.
  • Reverse engineer, decompile, or disassemble any portion of the Service.
  • Introduce viruses, malware, or other harmful code.
  • Harass, threaten, or harm any person.
  • Use the Service to apply to jobs on behalf of other people without their knowledge and consent.
  • Circumvent any rate limits, security measures, or access controls.
  • Use the Service in any way that could damage, disable, overburden, or impair our infrastructure.

We reserve the right to investigate and take appropriate action against violations, including suspending or terminating your account and reporting conduct to law enforcement.

6. User Content and Intellectual Property

6.1 Your Content

You retain all ownership rights in the content you upload or create through the Service, including resumes, cover letters, notes, and profile information ("Your Content").

By uploading or creating Your Content, you grant SwarmHire a worldwide, non-exclusive, royalty-free license to store, process, display, and use Your Content solely to operate and provide the Service to you. This license ends when you delete the relevant content or close your account, subject to reasonable technical lag.

6.2 AI-Generated Content

Cover letters and other content generated by SwarmHire's AI features are produced based on inputs you provide. You own the output of AI generation that is specific to your inputs. However, AI models may produce similar outputs for different users. We make no claim of exclusivity on AI-generated text.

6.3 SwarmHire's Intellectual Property

All rights in the Service itself — including software, design, trademarks, logos, and branding (including "SwarmHire" and related marks) — belong to SwarmHire. Nothing in these Terms grants you any right to use SwarmHire's intellectual property except as necessary to use the Service as permitted herein.

7. AI-Generated Content Disclaimer

SwarmHire uses artificial intelligence to generate cover letters, analyze resumes, and provide job recommendations. You acknowledge that:

  • AI-generated content may contain errors, inaccuracies, or outdated information.
  • AI outputs are suggestions, not professional career, legal, or financial advice.
  • You are solely responsible for reviewing, editing, and verifying any AI-generated content before submitting it to prospective employers.
  • We do not guarantee that AI-generated content will improve your chances of employment.

8. Third-Party Services and Links

The Service integrates with or links to third-party services, including job boards, data providers, and AI platforms. These third parties have their own terms and privacy policies, and we are not responsible for their practices or content. Your interactions with third-party services are solely between you and those parties.

Job listings displayed in the Service are sourced from third-party providers. We do not verify the accuracy or availability of job listings, and we are not responsible for the conduct of any employer or recruiter.

9. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, SWARMHIRE DISCLAIMS ALL WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

We do not warrant that:

  • The Service will be uninterrupted, error-free, or secure.
  • Any defects will be corrected.
  • The Service or its servers are free of viruses or other harmful components.
  • Job listings are accurate, current, or available.
  • AI-generated content is accurate, complete, or suitable for any purpose.

10. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, SWARMHIRE AND ITS OWNERS, EMPLOYEES, AGENTS, AND LICENSORS SHALL NOT BE LIABLE FOR ANY:

  • INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES.
  • LOSS OF PROFITS, DATA, GOODWILL, OR BUSINESS OPPORTUNITIES.
  • DAMAGES ARISING FROM YOUR USE OF OR INABILITY TO USE THE SERVICE.
  • DAMAGES ARISING FROM UNAUTHORIZED ACCESS TO OR ALTERATION OF YOUR DATA.
  • DAMAGES ARISING FROM THE CONDUCT OF ANY THIRD PARTY, EMPLOYER, OR RECRUITER.

IN NO EVENT SHALL SWARMHIRE'S TOTAL LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE EXCEED $100 USD OR THE AMOUNT YOU PAID TO SWARMHIRE IN THE 12 MONTHS PRECEDING THE CLAIM, WHICHEVER IS GREATER.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation of liability for certain damages. In such jurisdictions, our liability is limited to the greatest extent permitted by law.

11. Indemnification

You agree to indemnify, defend, and hold harmless SwarmHire and its owners, employees, agents, and licensors from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to:

  • Your use of the Service.
  • Your Content.
  • Your violation of these Terms.
  • Your violation of any law or third-party right.

12. Termination

By you: You may close your account at any time through account settings or by emailing swarmhire@gmail.com. Termination does not relieve you of obligations incurred before the termination date.

By us: We may suspend or terminate your access to the Service at any time, with or without cause or notice, including if we believe you have violated these Terms. We will make reasonable efforts to notify you of termination, except where doing so could cause harm or violate legal requirements.

Upon termination, your right to use the Service ceases immediately. Sections 6 (IP), 7, 9 (Disclaimers), 10 (Limitation of Liability), 11 (Indemnification), 13 (Governing Law), and any other provisions that by their nature should survive, will survive termination.

13. Governing Law and Dispute Resolution

These Terms are governed by the laws of the State of Delaware, USA, without regard to its conflict of laws principles.

Any dispute, claim, or controversy arising out of or relating to these Terms or the Service that cannot be resolved informally shall be brought exclusively in the state or federal courts located in Delaware, and you consent to the personal jurisdiction of those courts.

Informal Resolution: Before filing any legal claim, you agree to contact us at swarmhire@gmail.com and attempt to resolve the dispute informally for at least 30 days.

14. General Provisions

Entire Agreement: These Terms and the Privacy Policy constitute the entire agreement between you and SwarmHire regarding the Service and supersede all prior agreements.

Severability: If any provision of these Terms is found to be unenforceable, that provision will be modified to the minimum extent necessary to make it enforceable, and the remaining provisions will remain in full force and effect.

Waiver: Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

Assignment: You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights without restriction.

No Third-Party Beneficiaries: These Terms do not create any third-party beneficiary rights.

15. Contact Us

If you have questions about these Terms, please contact us:

SwarmHire Email: swarmhire@gmail.com

These Terms of Service are governed by the laws of the State of Delaware, USA.